Ensuring data security during corporate office moves

In the digital age where data security is at the heart of all concerns, moving a corporate office can become a challenge. How can sensitive information be protected during transfer? We share our best advice and proven methods to ensure a seamless transition.

Data security when moving a corporate office: a crucial aspect to consider

When moving a business, taking cyber security into account is essential to protect sensitive data. It is important to do everything possible to prevent intrusions or data theft, since according to a study carried out by IBM in 2020, a data leak can cost a company an average of $3.86 million.

Additionally, 60% of small businesses go bankrupt within six months of a cyberattack. And lost or stolen data can impact customer trust and cause irreparable damage to a company’s reputation. In a hyper-connected world, data security is no longer an option, it is a necessity!

How can data be put at risk?

If you are planning to relocate your corporate offices, it is strongly discouraged to keep the same Wi-Fi credentials, as this can compromise the security of your data . For example, malicious people could access your old passwords and automatically connect to your network, exposing your business to various
dangers: unauthorized collection of personal information, risks of fraud, etc.

Imposters can even pose as representatives or service providers and try to obtain your banking information, or even defraud your own customers. Vigilance is required.

How to ensure data security during a corporate office move?

As you can see, when moving an office, cybersecurity must be taken seriously. Fortunately, it is possible to implement proven strategies to protect your data and minimize the risk of intrusion.

Take inventory of your data

Well before the move, plan an inventory of your data. In addition to making it easier to manage your data during your transition, data inventory helps identify vulnerable data and reduce the risk of loss or unauthorized disclosure.

Perform secure data deletion

Make sure any unnecessary or obsolete data is properly deleted before the move. Use approved deletion methods to ensure that data cannot be recovered by third parties (software erasure, degaussing, physical destruction of storage media, etc.).

Back up your data

Obviously, if you destroy data, make full backups on secure media. Secure cloud storage services, external hard drives or a vault storage locker are reliable ways to store your data. Backups of ALL data systems, servers and firewalls should be considered.

Conduct security audits

A detailed assessment of your organization’s security measures will help you identify and correct system vulnerabilities and the procedures you need to put in place to strengthen data protection.

Conduct security audits before, during and after your move to ensure all security measures in place are working properly.

Are you planning to move your corporate office?

Protect your assets and data. Let Brault Déménagement’s team of experts support you every step of the way. We offer a personalized service with full insurance for your commercial move. Contact our movers for a free quote!


Sources :
RADIO-CANADA. Vous déménagez? Vos données aussi! [You move? Your data too!]. June 2021.
FLEET INFO. How to Move Office IT Infrastructure to Your New Location. August 2020.